The specifics of your installation and configuration of SharePoint affect what you see and what options are available to you on your site.
Permissions If you are assigned to the default Full Control permission level, you have the full range of options to manage the site. If you are assigned to the Contribute or Read permission level, your options and access to site content are more limited. Many of the options discussed in this article are not available to users with the Reader permission level, which allows users to read content but not make changes to it. Because permissions are designed to be flexible and customizable, your organization may have its own unique settings.
Customization Your organization may have customized the permissions and branding of your site, or even customized site navigation and moved controls such as the Site Actions menu to a different location on the page. Similarly, your organization may have decided not to use the ribbon functionality introduced in SharePoint 2010.
Version of SharePoint This article discusses how to get started in SharePoint Server 2010. If your organization is using SharePoint Foundation 2010, see Getting started with SharePoint Foundation 2010. If you are using a previous version of SharePoint, see the Help for that version.
Adding content to a site
You can add items to lists and files to libraries by using a Web browser. The buttons you use to perform the most common actions are on the ribbon, which is near the top of the page on most pages of a site.
Buttons on the ribbon may be grayed out for any of the following reasons:
The action is not applicable or it depends on some other action. For example, you must select the check box for a document before you can check it out.
You do not have permission to complete the task.
The feature is not enabled for the site. For example, workflows may not be enabled on the site.
Enterprise Content Management
Enterprise Content Management (ECM) from Microsoft helps organizations overcome the challenges posed by large volumes of unmanaged content. SharePoint Server 2010 is a central part of the Microsoft ECM solution, which extends content management to every employee in an organization through integration with familiar tools such as the Microsoft Office system. The Microsoft ECM solution provides capabilities for managing the entire life cycle of content — from creation, to editing and collaboration, to expiration — on a single unified platform.
SharePoint Server 2010 helps organizations manage the entire life cycle of content by providing distinct sets of features that enable organizations to achieve the following goals:
Manage diverse content The document management capabilities in SharePoint Server 2010 help organizations consolidate diverse content from multiple locations into a centrally managed repository with consistent categorization. The new document sets feature enables your organization to create and manage work products that span multiple documents. Integrated search capabilities help people find, share, and use this information. Metadata management capabilities such as the new Term Store feature can help organizations to centrally manage metadata across sites. Metadata is information about data that is used to help identify, structure, discover, and manage information. New support for metadata-driven navigation, and the ability to embed metadata fields in documents improves information search and discovery. Content can also be protected from unauthorized access. Collaboration tools, such as workflow, help people work better together to create, review, and approve documents in a structured way.
Satisfy compliance and legal requirements The records management capabilities in SharePoint Server 2010 enable organizations to store and protect business records, either in-place next to in-progress records or in a locked down central repository. Organizations can apply expiration policies to records to ensure that they are retained for the appropriate time period to comply with regulations or corporate business policies, thereby mitigating legal risk to the organization. Audit trails provide proof to internal and external auditors that records were retained appropriately. Holds can be placed upon specific records under legal discovery to prevent their destruction.
Efficiently manage multiple Web sites The Web content management capabilities in SharePoint Server 2010 enable people to publish Web content with an easy-to-use content authoring tool and a built-in approval process. Employees can upload content — including images, audio, and video — to Web sites in a timely manner without extensive support from IT staff. New support for rich media includes a new Asset Library, with rich views and pickers; support for videos as a SharePoint content type; a streaming video infrastructure, and a skinable Silverlight media player. Templates in the form of master pages and page layouts enable organizations to apply consistent branding to pages. Built-in Web analytics features provide support for Traffic, Search, and Inventory analytics reports. SharePoint Server 2010 also offers a single deployment and management infrastructure for intranet, extranet, and Internet sites, as well as for multilingual sites.
Permissions If you are assigned to the default Full Control permission level, you have the full range of options to manage the site. If you are assigned to the Contribute or Read permission level, your options and access to site content are more limited. Many of the options discussed in this article are not available to users with the Reader permission level, which allows users to read content but not make changes to it. Because permissions are designed to be flexible and customizable, your organization may have its own unique settings.
Customization Your organization may have customized the permissions and branding of your site, or even customized site navigation and moved controls such as the Site Actions menu to a different location on the page. Similarly, your organization may have decided not to use the ribbon functionality introduced in SharePoint 2010.
Version of SharePoint This article discusses how to get started in SharePoint Server 2010. If your organization is using SharePoint Foundation 2010, see Getting started with SharePoint Foundation 2010. If you are using a previous version of SharePoint, see the Help for that version.
Adding content to a site
You can add items to lists and files to libraries by using a Web browser. The buttons you use to perform the most common actions are on the ribbon, which is near the top of the page on most pages of a site.
Buttons on the ribbon may be grayed out for any of the following reasons:
The action is not applicable or it depends on some other action. For example, you must select the check box for a document before you can check it out.
You do not have permission to complete the task.
The feature is not enabled for the site. For example, workflows may not be enabled on the site.
Enterprise Content Management
Enterprise Content Management (ECM) from Microsoft helps organizations overcome the challenges posed by large volumes of unmanaged content. SharePoint Server 2010 is a central part of the Microsoft ECM solution, which extends content management to every employee in an organization through integration with familiar tools such as the Microsoft Office system. The Microsoft ECM solution provides capabilities for managing the entire life cycle of content — from creation, to editing and collaboration, to expiration — on a single unified platform.
SharePoint Server 2010 helps organizations manage the entire life cycle of content by providing distinct sets of features that enable organizations to achieve the following goals:
Manage diverse content The document management capabilities in SharePoint Server 2010 help organizations consolidate diverse content from multiple locations into a centrally managed repository with consistent categorization. The new document sets feature enables your organization to create and manage work products that span multiple documents. Integrated search capabilities help people find, share, and use this information. Metadata management capabilities such as the new Term Store feature can help organizations to centrally manage metadata across sites. Metadata is information about data that is used to help identify, structure, discover, and manage information. New support for metadata-driven navigation, and the ability to embed metadata fields in documents improves information search and discovery. Content can also be protected from unauthorized access. Collaboration tools, such as workflow, help people work better together to create, review, and approve documents in a structured way.
Satisfy compliance and legal requirements The records management capabilities in SharePoint Server 2010 enable organizations to store and protect business records, either in-place next to in-progress records or in a locked down central repository. Organizations can apply expiration policies to records to ensure that they are retained for the appropriate time period to comply with regulations or corporate business policies, thereby mitigating legal risk to the organization. Audit trails provide proof to internal and external auditors that records were retained appropriately. Holds can be placed upon specific records under legal discovery to prevent their destruction.
Efficiently manage multiple Web sites The Web content management capabilities in SharePoint Server 2010 enable people to publish Web content with an easy-to-use content authoring tool and a built-in approval process. Employees can upload content — including images, audio, and video — to Web sites in a timely manner without extensive support from IT staff. New support for rich media includes a new Asset Library, with rich views and pickers; support for videos as a SharePoint content type; a streaming video infrastructure, and a skinable Silverlight media player. Templates in the form of master pages and page layouts enable organizations to apply consistent branding to pages. Built-in Web analytics features provide support for Traffic, Search, and Inventory analytics reports. SharePoint Server 2010 also offers a single deployment and management infrastructure for intranet, extranet, and Internet sites, as well as for multilingual sites.
No comments:
Post a Comment