SharePoint Foundation 2010 is the underlying technology for SharePoint sites that is available for free and was called Windows SharePoint Services in previous versions. SharePoint Server 2010 relies on SharePoint Foundation technology to provide a consistent, familiar framework for lists and libraries, site administration, and site customization. Any features that are available in SharePoint Foundation are also available in SharePoint Server 2010.
However, SharePoint Server 2010 extends SharePoint Foundation by providing additional features and capabilities. For example, both SharePoint Server and SharePoint Foundation include site templates for collaborating with colleagues on team sites, blogs, and Meeting Workspaces. However, SharePoint Server includes enhanced social computing features such as tagging and news feeds that help people in your organization to discover, organize, navigate, and share information with colleagues. Similarly, SharePoint Server enhances the search technology from SharePoint Foundation to include features that are useful for employees in large organizations, such as the ability to search for business data in SAP, Siebel, and other business applications.
Both SharePoint Foundation and SharePoint Server are designed to work effectively with other programs, servers, and technologies, including those in the Microsoft Office system. For example, you can take a site, list, or library offline in SharePoint Workspace, work with the site content while you are disconnected from your network, and then automatically synchronize your changes when you reconnect. You can complete many SharePoint tasks from within familiar Microsoft Office programs. For example, you can initiate or participate in a workflow to approve an expense report from within Microsoft Word.
Capabilities of SharePoint Server
The capabilities of SharePoint Server 2010 are focused in six areas. This article briefly introduces each of these capabilities and then links to related articles where you can learn more.
Collaboration and social computing
SharePoint Server 2010 extends the collaboration features of SharePoint Foundation by promoting easy authoring from the browser or from familiar applications such as Microsoft Word, helping users relate resources with tagging and ratings, and helping people find answers faster through news feeds and people search.
One of the primary places where you can take advantage of these capabilities is on your My Site. My Site is your own SharePoint site where you can share documents, links, and information about yourself in an online profile. You can also blog about topics of interest or search for the information you need to do your job.
Enterprise Content Management
Enterprise Content Management (ECM) from Microsoft helps organizations overcome the challenges posed by large volumes of unmanaged content. SharePoint Server 2010 is a central part of the Microsoft ECM solution, which extends content management to every employee in an organization through integration with familiar tools such as the Microsoft Office system. The Microsoft ECM solution provides capabilities for managing the entire life cycle of content — from creation, to editing and collaboration, to expiration — on a single unified platform.
SharePoint Server 2010 helps organizations manage the entire life cycle of content by providing distinct sets of features that enable organizations to achieve the following goals:
Manage diverse content The document management capabilities in SharePoint Server 2010 help organizations consolidate diverse content from multiple locations into a centrally managed repository with consistent categorization. The new document sets feature enables your organization to create and manage work products that span multiple documents. Integrated search capabilities help people find, share, and use this information. Metadata management capabilities such as the new Term Store feature can help organizations to centrally manage metadata across sites. Metadata is information about data that is used to help identify, structure, discover, and manage information. New support for metadata-driven navigation, and the ability to embed metadata fields in documents improves information search and discovery. Content can also be protected from unauthorized access. Collaboration tools, such as workflow, help people work better together to create, review, and approve documents in a structured way.
Satisfy compliance and legal requirements The records management capabilities in SharePoint Server 2010 enable organizations to store and protect business records, either in-place next to in-progress records or in a locked down central repository. Organizations can apply expiration policies to records to ensure that they are retained for the appropriate time period to comply with regulations or corporate business policies, thereby mitigating legal risk to the organization. Audit trails provide proof to internal and external auditors that records were retained appropriately. Holds can be placed upon specific records under legal discovery to prevent their destruction.
Efficiently manage multiple Web sites The Web content management capabilities in SharePoint Server 2010 enable people to publish Web content with an easy-to-use content authoring tool and a built-in approval process. Employees can upload content — including images, audio, and video — to Web sites in a timely manner without extensive support from IT staff. New support for rich media includes a new Asset Library, with rich views and pickers; support for videos as a SharePoint content type; a streaming video infrastructure, and a skinable Silverlight media player. Templates in the form of master pages and page layouts enable organizations to apply consistent branding to pages. Built-in Web analytics features provide support for Traffic, Search, and Inventory analytics reports. SharePoint Server 2010 also offers a single deployment and management infrastructure for intranet, extranet, and Internet sites, as well as for multilingual sites.
However, SharePoint Server 2010 extends SharePoint Foundation by providing additional features and capabilities. For example, both SharePoint Server and SharePoint Foundation include site templates for collaborating with colleagues on team sites, blogs, and Meeting Workspaces. However, SharePoint Server includes enhanced social computing features such as tagging and news feeds that help people in your organization to discover, organize, navigate, and share information with colleagues. Similarly, SharePoint Server enhances the search technology from SharePoint Foundation to include features that are useful for employees in large organizations, such as the ability to search for business data in SAP, Siebel, and other business applications.
Both SharePoint Foundation and SharePoint Server are designed to work effectively with other programs, servers, and technologies, including those in the Microsoft Office system. For example, you can take a site, list, or library offline in SharePoint Workspace, work with the site content while you are disconnected from your network, and then automatically synchronize your changes when you reconnect. You can complete many SharePoint tasks from within familiar Microsoft Office programs. For example, you can initiate or participate in a workflow to approve an expense report from within Microsoft Word.
Capabilities of SharePoint Server
The capabilities of SharePoint Server 2010 are focused in six areas. This article briefly introduces each of these capabilities and then links to related articles where you can learn more.
Collaboration and social computing
SharePoint Server 2010 extends the collaboration features of SharePoint Foundation by promoting easy authoring from the browser or from familiar applications such as Microsoft Word, helping users relate resources with tagging and ratings, and helping people find answers faster through news feeds and people search.
One of the primary places where you can take advantage of these capabilities is on your My Site. My Site is your own SharePoint site where you can share documents, links, and information about yourself in an online profile. You can also blog about topics of interest or search for the information you need to do your job.
Enterprise Content Management
Enterprise Content Management (ECM) from Microsoft helps organizations overcome the challenges posed by large volumes of unmanaged content. SharePoint Server 2010 is a central part of the Microsoft ECM solution, which extends content management to every employee in an organization through integration with familiar tools such as the Microsoft Office system. The Microsoft ECM solution provides capabilities for managing the entire life cycle of content — from creation, to editing and collaboration, to expiration — on a single unified platform.
SharePoint Server 2010 helps organizations manage the entire life cycle of content by providing distinct sets of features that enable organizations to achieve the following goals:
Manage diverse content The document management capabilities in SharePoint Server 2010 help organizations consolidate diverse content from multiple locations into a centrally managed repository with consistent categorization. The new document sets feature enables your organization to create and manage work products that span multiple documents. Integrated search capabilities help people find, share, and use this information. Metadata management capabilities such as the new Term Store feature can help organizations to centrally manage metadata across sites. Metadata is information about data that is used to help identify, structure, discover, and manage information. New support for metadata-driven navigation, and the ability to embed metadata fields in documents improves information search and discovery. Content can also be protected from unauthorized access. Collaboration tools, such as workflow, help people work better together to create, review, and approve documents in a structured way.
Satisfy compliance and legal requirements The records management capabilities in SharePoint Server 2010 enable organizations to store and protect business records, either in-place next to in-progress records or in a locked down central repository. Organizations can apply expiration policies to records to ensure that they are retained for the appropriate time period to comply with regulations or corporate business policies, thereby mitigating legal risk to the organization. Audit trails provide proof to internal and external auditors that records were retained appropriately. Holds can be placed upon specific records under legal discovery to prevent their destruction.
Efficiently manage multiple Web sites The Web content management capabilities in SharePoint Server 2010 enable people to publish Web content with an easy-to-use content authoring tool and a built-in approval process. Employees can upload content — including images, audio, and video — to Web sites in a timely manner without extensive support from IT staff. New support for rich media includes a new Asset Library, with rich views and pickers; support for videos as a SharePoint content type; a streaming video infrastructure, and a skinable Silverlight media player. Templates in the form of master pages and page layouts enable organizations to apply consistent branding to pages. Built-in Web analytics features provide support for Traffic, Search, and Inventory analytics reports. SharePoint Server 2010 also offers a single deployment and management infrastructure for intranet, extranet, and Internet sites, as well as for multilingual sites.
